Formal Papers

Authors are invited to submit an Abstract and Reviewable Formal Papers (i.e. original research, application, and tutorial-type papers) SPCE 2024's Microsoft CMT. Incomplete submissions may be automatically rejected.

  • July 29, 2024
    Title/Abstract Submission Due

  • August 7, 2024
    Notification of Acceptance

  • August 20, 2024
    Draft Presentation/Publication Submittal

  • August 27, 2024
    Presentation/Publication Approval

  • September 16, 2024
    Camera Ready (CMT) Presentation/Formal Paper Submittal

Initial Submissions (Deadline July 29, 2024)

Formal Paper Initial Submissions Must Include:

  • An Abstract of 50 words or less that summarizes the scope of the paper and explicitly includes the primary results (CMT allows up to 1000 characters, but we kindly ask that you make every effort to adhere to the 50-word limit)
  • A Formal Paper of 6 pages or less (in IEEE-approved format: A4 Template, Letter Template) that contains enough content for the Technical Program Committee/peer reviewers to understand the work's originality and value

Formal Paper Initial Submissions Should NOT Include:

  • ANY personally identifiable information (i.e., name, affiliation, email address, etc.)
    • SPCE utilizes a double-blind peer review process. Therefore, our reviewers cannot be influenced by knowing the author's identity (nor will the reviewer's identity be shared with the author).
  • Any research, topics, or material outside of the scope of SPCE/PSES 

Acceptance Notification (August 7, 2024)

Formal Paper Acceptance Notifications will be emailed on August 7, 2024. Submissions not selected may be invited to re-submit their work for ISPCE 2025/other PSES forums or be placed on the 2024 Wait List (CMT Status: Accepted to Wait List) and held in reserve in case of late cancellations.

Submission of draft presentation/formal paper (Deadline August 20, 2024)  

Presenters/Authors of Accepted Presentations/Formal papers are required to:

Submit the draft presentation on the SPCE 2024 Presentation Template 

Formal papers: Submit the draft in the formal paper format per IEEE Format A4 Template, Letter Template

Approval of presentation/formal paper (Deadline August 27, 2024)

SPCE 2024 Presentation/Formal Paper Acceptance Notifications will be emailed on August 27, 2024. 

Final “Camera Ready” Submissions (September 16, 2024)

Accepted Formal Paper Authors are required to:

  1. Make any and all necessary outlined by reviewers
  2. Add all author information per IEEE Format A4 Template, Letter Template
  3. Convert Word document into PDF using IEEE PDF Xpress (step-by-step instructions can be found in the below section)
  4. Register to attend SPCE 2024*
  5. Complete, Sign, and Submit the IEEE eCopyright Form in CMT (step-by-step instructions can be found below)
  6. Rename in the following format: Paper# X_Title.pdf
  7. Upload the paper to the “Camera-Ready” Submission page in CMT (step-by-step instructions can be found below)

Authors must complete all of the requirements outlined above and be registered for SPCE 2024 by September 16, 2024.**

*A submission to SPCE 2024 with confirmed acceptance implies your willingness to register and pay for the privilege of presenting your work in person at this year's event. 

*Please note to prevent delays in the publication and dissemination of the SPCE 2024 program, no changes will be permitted to final submissions after the September 16 deadline, meaning whatever file is uploaded into CMT on September 16, 2024, will be the one made available to attendees in the SPCE 2024 Proceedings and submitted for publication to IEEE Xplore. Any changes made after this date may still be presented at the conference at the discretion of the TPC and Track Chair but will not be added to the program proceedings or the SPCE 2024 IEEE Xplore submission. 

 

Formal Paper: Generate an IEEE Xplore-compatible manuscript using PDF Xpress

Generate an IEEE Xplore-compatible manuscript using PDF Xpress

All final manuscripts must be generated using the PDF Xpress tool.

To generate the IEEE Xplore-compatible PDF file of your paper, follow these steps:

  • Create your IEEE PDF eXpress account: https://ieee-pdf-express.org/
  • Conference ID: 63668X
  • The first time you access the system, please follow the link “new user”. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress website. Once registered as a new user, upload the source file (containing your paper) for conversion.
  • If you have used the system before for other conferences, please use that login information.
  • Receive by e-mail the IEEE Xplore-compatible PDF of your paper.

IEEE eCopyright Submission Instructions

How to Submit IEEE eCopyright Form in CMT

  1. Log into your CMT account to access your SPCE 2024 Author Console.
  2. Click the Submit IEEE Copyright Form link in the "Actions" Column 

3. Click the link to be redirected to the IEEE Copyright website 

4. Fill out the required form and Download the PDF Copyright File

5. Return to the SPCE 2024 CMT site and upload your completed IEEE Copyright PDF File. Hit Save. 

If you encounter any error messages or issues completing, downloading, or uploading your completed IEEE Copyright Form, please contact Kennedy Knight at kknight@conferencecatalysts.com